Friday, July 13, 2012

Get Your Emotional IQ On!

Get Your Emotional IQ On!

Do you think that someday, insecure people may conclude to some degree that the only "better" out there is the person they have yet to become? Once they realize the utterly incredibly difficult challenge that lies ahead, only then can they begin to see how to transform their most undesirable traits into tools of encouragement, inspiration and empowerment.

One of the definitions of emotional intelligence (EQ) is the term used to describe individuals who are able to respond to emotionally heated, intense discussions without losing their cool, and by staying diplomatic. People with attention and/or hyperactivity disorders can have a particularly difficult time with this, as one of the features of this disorder is saying or doing things without thinking of the consequences of their words or behavior.

People who are low in EQ or emotional intelligence, may want to change how they react. The following project is a t est to determine just how cool you can stay during a potential emotionally heated discussion. The subject will want to find someone who they know well, such as a parent, sibling, boss or friend, that is a very critical and difficult person. The subject starts by asking this difficult person to tell them what they feel is their greatest weakness.

Yes, it's highly likely that the subject will receive a tirade of answers, insults, and put downs, but in this instance, deflect them to the question - ONE weakness and a brief explanation or example. It is possible for the subject to gradually ramp up to that person, by seeking individuals who aren't as difficult, but may be difficult to please or who are perfectionists.

The difficult person may want to know the reason for the subject asking them of this question. The answer can be as simple as wanting to know another's opinion, separate and objective from my own. The subject can either inform them that if it is somethin g that can be changed, that they are willing to do the work to change it. The emotional challenge is to sit there calmly, listening attentively by leaning forward, and hearing their words. Watch their body language and facial expressions closely as they communicate. Do NOT and I mean DO NOT respond with anger, defensiveness, insults or accusations. Even if their perspective is wrong or they don't have all the information, listen. If the subject doesn't understand something, ask them to clarify.

If the subject loses his/her cool and gets into an argument, then they have just lost the purpose of the challenge. If not, and the subject is able to take what they say, diplomatically, thank them for their honesty.

Now, think about or reflect on their response. Forget the insults and the put-downs. Ignore those. Read between the lines. If the person begins by cracking a put down joke, ignore it. Don't even bother reading into it. Once the subject takes out the humiliatin g and embarrassing remarks, the answer will show itself. This is the time for the subject to be completely honest - are you guilty of the things this person says? If so, can you change or alter it? How? If you can't change it, what can you do now to prevent it from happening again? Understand, that difficult people have very high and often unrealistic, irrational expectations, not just for you, but for themselves. Realize, that critical people have the gift of discernment. Use this gift positively and take it as constructive criticism, despite how they choose to communicate it to you.

Very few people really want to change for themselves. Understand that the stubborn ones might be those who refuse to change, believe that they are just fine, and might even feel everyone else is to blame for their behavior. These people are the ones that need the most changing. Are you one of these people?

The following books are suggested reading, Who Moved My Cheese and Reading Pe ople: How to Understand People and Predict Their Behavior --- Anytime, Anyplace.

Julie Callicutt is the owner of Ferko Therapeutic Group, a company specializing in providing intensive rehabilitation therapy to children with disabilities, delays and disorders, such as ADD/ADHD. Julie's services include 1:1 intensive therapy, coaching/mentoring of caregivers and making herself available to speak at local and national early childhood conferences. If you would like more information, please visit, http://www.ferkotherapy.com/.

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Wednesday, July 11, 2012

Ambition Should Be Made of Sterner Stuff

Ambition Should Be Made of Sterner Stuff

change management process change management plan

As any manager knows, implementing change doesn't come easily. Introducing new roles and functions in a work process, creating new client handoffs between groups, installing new ways of communicating-all of these, and, of course, many more-are chances to trot out tools learned in Change Management 101. Describe the vision. Sell the benefits. Accentuate the positive. Coach the cynical and hold people accountable. These practices coax and cajole people into a new direction. And yet in our consulting practice, we find over and over again that often these tactics aren't enough.

The problem is people don't engage with the same level of commitment to the change as the leaders do. Something is always missing; enthusiasm is so often curbed by reluctance, holding back and skepticism. We've seen too many people shake their heads in agreement about a new way of working, then engage in ongoing rear-guard criticism of why the new way doesn't work, makes more problems, has been f orced on them, often blaming others for not complying and the like.

And yet, there are those leaders who have driven organizations from the status quo into "infinity and beyond". What can a mid-level manager in any organization learn about change from these gamer-changing CEOs like Amazon's Jeff Bezos, IBM's Lou Gerstner, GE's Jack Welch, Intel's Larry Ellison and Apple's Steve Jobs?

It appears that when the leader of an organization is out to create a new space in the market and change the rules of the game, then pushing people beyond their self-limitations has to be a combination of matchless, inspiring rhetoric passionately describing a shining vision paired with an audacious, relentless-sometimes sharply worded pressure to perform (1).

The perfect case to explore this phenomenon is Steve Jobs and the development of the Macintosh.

Steve Jobs: Beyond Brash

I had often heard Steve Jobs described as "brash" and "difficult" befor e I read Walter Isaacson's new authorized biography (2) of the late Silicone Valley sorcerer. Half-way through the text, it becomes clear that brash is a colossal understatement.

As reported by Isaacson's many personal and business interviewees, the Steve Jobs who drove the Macintosh development team in the early 1980s was obnoxious, manipulative, back-stabbing, lying, self-serving, relentless, prone to tantrums and crying jags when he didn't get his way, and totally ungrateful for the efforts of engineers working 100-hour weeks to create a new world of computing. His reactions to almost all ideas was "This is sh*t", leaving no clue what was amiss. He would go into the Mac building at eleven at night, and his engineers would bring him code. He would take it and literally throw it back at them. "How can you turn it down without even looking at it?" his astonished manager would ask. "I know they can do better."

One of his senior executives from the time said, "Stev e would have made an excellent King of France."

On the other hand, he was also a charmer, catching people up in his "weirdly charismatic" way with words. One top Pixar team member said, "You almost had to get deprogrammed after you talked to him." In his late 20s, he was able to recruit John Sculley from Pepsi, a middle-aged, establishment CEO who he challenged with this now famous closing line: "Do you want to spend the rest of your life selling sugared water, or do you want a chance to change the world?" Sculley was hooked.

Through this combination of uncompromising unreasonableness and the seduction of greatness, he was able to create groundbreaking products, marrying technology with art, shattering long-held models of how computers were designed, built and used, and opening up the world to entirely new, fresh and overwhelmingly successful concepts that were "insanely great".

If you are student of leadership and life in organizations, you have to wonder how on earth Steve Jobs could achieve a total renaissance in technology in two decades -computing, desk-top publishing, movies, music, phones, tablets, apps-with a personal style that was demoralizing, demeaning and yet passionately committed to a vision that, at the time, was revolutionary? Does it take in-your-face leadership produce game-changing, iconoclastic outcomes?

Building the Macintosh: How to Be a Pirate

The Macintosh team was working on an idea that was bigger than big-a rule-breaking computer with a new graphic interface that was also an aesthetic masterpiece-that they knew would literally uplift, expand, and energize the industry and, yes, the world.

What Jobs-the Jobs who had charm and a way with words-sold over and over again was the challenge that he put in front of his team, and the core idea that it would take completely new thinking to become free of what they thought was possible. The team knew it was working with a cre ative genius at the edge of a revolution, and most of them bought it and, more importantly, they believed it and wanted to be part of it. To get through the ambiguity and confusion of invention and innovation, they had to get out of their mental boxes and assumptions and be willing to fail over and over again. Their path was to "Think Different." The good Jobs gave them a reason to go into the unknown, and the bad Jobs drove them beyond their self-imposed limitations. "It can be done" was a mantra.

The good Jobs gave the team a brand and a role to play out. He said, "It's better to be a pirate than to join the Navy." It was a masterful play to the achievement-oriented engineers and designers who knew the "Navy" at the time was Microsoft and IBM, the buttoned-down Big Brothers of the industry. As pirates, they could run over convention, upset the status quo with permission to be bold, inventive and iconoclastic. Interestingly, Margaret Thatcher-the Iron Lady-also v iewed herself as "the rebel head of an establishment government."(3) Pirates and rebels don't have to follow the rules; that's what defines them and gives them their advantage, especially in designing breakthrough technology.

Of course, it wasn't easy to be at Apple in the mid-1980s, even as a bold pirate, mostly because of the bad Jobs' abrasiveness. He had a low tolerance for engineers and designers who said things couldn't be done, firing them sometimes on the spot. He insisted on perfection, and he drove a lot of talented, but frustrated people away. I think he was continually convincing people that this effort was going to be built on trial and error in the pursuit of perfection. "By expecting them to do great things, you can get them to do great things," said Steve Jobs.

Those who stayed at Apple probably stuck it out for "the esteem of their peers," said industry veteran Jim Starkey (4), a software wizard who has been in high tech since the early 80s. "Bei ng known as a member of the Mac team means being a rock star, having a Wikipedia page, being introduced at conferences as a legend." In short, people put up with Jobs for the glory of going down in history as the highest-level A-players in a competitive profession at the exact moment everything changed.

In the end, the "pirates" won and eventually even learned to work with "The Navy" when Apple and Microsoft partnered on software for the Mac.

What Can We Learn From Jobs As Leader of Change?

We certainly aren't encouraging leaders to become abrasive, abusive, insensitive martinets with no empathy for the struggle people naturally have with change. What we are saying is that a change agent has to show passion and commitment to the new idea, along the way demonstrating an emotional edge that will get people's attention and send an insistent message that change must happen.

As we mentioned, one of the problems in leading change is getting people to commit to it with fervor and genuine engagement. Describing direction and the benefits-the "Vision Thing"-can lead to understanding, an important component of commitment. However, intellectually understanding direction is not nearly enough to motivate exceptional performance. Unfortunately, that's where a lot of change programs stop in their attempt to capture people's imagination. Talking at people in rationale terms about the results of analysis and new ideas and even exciting new direction doesn't do it. The emotional hook is missing.

When the leader and his/her immediate management team demonstrates personal commitment through tough and risky decisions, holding people accountable, making sacrifices and upholding high and new standards of performance, then people begin to believe that this leader is serious. Being a committed role model is surely instrumental in showing that the change is real. However, that still isn't enough to viscerally grab people in the organization and move them to achieve great things.

It is the pushing, driving, insisting and occasional voice-raising and desk-pounding that moves complacent, skeptical, and even cynical souls into action. When Jobs saw mediocrity, he pushed back, demanding more again and again. Perhaps some people need to be pressured like that to go beyond. Perhaps the show of emotion by a leader is a wake-up call they might not have ever experienced before from a leader, serving as the convincer that the vision is, in fact, real, serious and worth it. But this kind of emotional pressure without the challenge of achieving a magnificent payoff just leads to exhaustion.

Of course, the pay off for the Mac team was glory and, for some, celebrity. On the other hand, if the changes you and your organization are facing are more pedestrian, like moving from a multiple point of contact with a client-for example-to a single "relationship manager" model, the reward ce rtainly isn't going to be industry acclaim. And yet, even in these prosaic changes, we constantly see the need to artfully position and repeat the vision-the purpose, the benefits-and insist, sometimes loudly, on seeing action because inertia and human nature need to be overcome.

The Role of Leader's Emotional Edge in Change

Michael Maccoby, in his article Narcissistic Leaders, points out that great leaders-productive narcissists, as he calls them, understand the vision thing because they are typically big picture people. They also are masters at describing the new direction with passionate eloquence that "can move mountains." While not every mid-manager is, nor should, strive to be a narcissist-there are dark, even pathological, downsides to this personality profile-every manager should learn that instilling change requires an emotional edge that reaches into and challenges each person's sense of complacency. To ignore the role of emotion i n the change process is to fail to deploy change's greatest lever.

1. Maccoby, Michael Narcissistic Leaders, The Incredible Pros, The Inevitable Cons, Harvard Business Review, January 2004.

2. Isaacson, Walter, Steve Jobs, Simon and Schuster, 2011

3. Yergin, Daniel, The Commanding Heights, NY, Simon & Shuster, 1998

4. Email, February 24, 2012

Michael D. Maginn has been working with and studying selling for over 25 years. He has interviewed hundreds of sales people in many different lines of business in developing custom sales training programs, always searching for the behaviors that define high performers. As Vice President, Research and Development for The Forum Corporation, he completed one of a number of landmark sales competency studies and subsequent best-selling sales programs. Since then, as the president of Singularity Group, Hamilton, MA., he has worked with many sales organizations in defining how the sales process can add value to the customer's experience. He is the designer of C-Lens Index, a sales assessment tool which gathers data on the customer's view of the sales process as well as the author of 5 Skills of Master Salespeople, available from Amazon.com.
For more information:
http://www.singularitygroup.com/
http://www.singularitymanagerzine.com/

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Tuesday, July 10, 2012

Steering Clear of Six Sigma Gantt Chart Problems

Steering Clear of Six Sigma Gantt Chart Problems

change management process change management plan

Gantt charts are tools used to establish projects and keep them on schedule. These charts establish timelines for each individual task for a project and help a project manager and the individual employees working on a project keep it on time and streamlined. These charts can be time consuming and tedious to produce manually but there is a huge swathe of free software available online to help produce these on your own. Larger charts may require training and practice before they can successfully be made due to the general complexity of each chart and each task assigned in a chart. Six sigma training is not necessary to build a chart as much of the design is highly intuitive once the general layout is established and charts are even easier to build with Gantt producing software.

Charts are subject to human error and inexperience with production of these charts can lead to common errors such as overloading an individual project and chart with tasks. The point of a Gantt chart is not to micromanage every detail of your employees but is instead meant to facilitate cooperation and production flow amongst them. It is a common fallacy to over input tasks into a chart and this only leads to confusion amongst employees and management. Another danger with this is assigning tasks to time slots that are unreasonable or already too full due to the confusion caused by the data overload. The best solution to this is to work with employees to group tasks together and assign them to reasonable time slots rather than to guess wildly.

It is critical to never forget the main objective of a Gantt chart, to help facilitate time management amongst employees to work on a task. Do not assume that all tasks are equal in time and resource cost and over load time slots with what you think are simple tasks. This form of uneven representation is toxic to the project and will lead to severe delays as early hiccups caused by this will stifle later tasks and inevi tably the project as a whole.

Finally, remember that making a chart has a single goal, a single focus: to produce the project on time and in good quality with maximum cooperation and minimal trips. Review time restraints, cost restraints, and the scope of the project multiple times while building the chart to make sure it is realistic. Keep communication flow between management and the employees who will be working on the project open so that a realistic task setup can be achieved. Define the scope of the project before you break it down into individual tasks so that you have a better idea of what the work goals are.

Now that you're armed with these Gantt chart tips for success, you might find it interesting to learn more about its creator, Henry Gantt and some of his other contributions to the field of modern management.

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